Technical and Management Resources, Inc.

Executive Assistant

Job Locations US
Posted Date 1 month ago(1/17/2018 1:09 PM)
Job ID
2018-2188
Security Clearance
Public Trust

Responsibilities

  • Basic Meeting/ Appointment Coordination and Visitor Escort
    • IAD Director
    • Deputy Director
  • Manage the IADTaskMailbox
    • Respond to all PR and Task requests
    • Notify task lead of any other requests
    • Log survey responses
      • Annual property audit
      • Biannual MCOPs
      • Others as requested
  • PR Requests
    • Receive requests from IADTaskMailbox
    • Send out requests to Branch Managers
    • Track responses in spreadsheet
    • Email ITAR IAD’s compiled response
  • Task Requests
    • Receive requests from IADTaskMailbox
    • Send out requests to Branch Managers
    • Track responses in spreadsheet
    • Get Director approval on IAD’s complied response
    • Email IAD’s compiled response to initial requested
  • Weekly Report
    • Receive inputs from Branch Managers in the IADTaskMailbox
    • Consolidate inputs into one document
    • Send document to Tech Writer for review
    • Email final document to SES/Director/Deputy Director
    • Ensure final document is saved on iShare
  • Hot Topic Report
    • Receive inputs from Branch Managers in the IADTaskMailbox
    • Consolidate inputs into one document
    • Create a PDF of the Branch FY18 PR Spreadsheet
    • Email document and PDF to SES/Director/Deputy Director
    • Print document and PDF for SES
    • Ensure document is saved on iShare
  • Manage Printers
    • Fill with paper as needed
    • Replace toner as needed
    • Inform task lead when toner needs to be ordered
  • Manage Supplies
    • Conduct a weekly review of IAD’s supplies
    • Order supplies as necessary
      • Submit a DHSAdvantage cart
      • Submit 1501

 

Qualifications

  • 5 years of experience in similar field
  • Experience working with federal agencies
  • Prior DHS experience a plus
  • DHS Public Trust or previously held DHS Public Trust is required

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